12 recommendations to implement a source-to-pay solution | #10. Build the right project team

Some organizations totally underestimate change, others simply do not know how to cope with.

However, change management must be full part of any transformation project. This observation is banal and has been around for a long time. To be accurate, the 1st concepts of change management come from the industrial revolution!

Some organizations totally underestimate change, others simply do not know how to cope with.

However, change management must be full part of any transformation project. This observation is banal and has been around for a long time. To be accurate, the 1st concepts of change management come from the industrial revolution! From conflicts between workers and managers to the search of the most efficient approach, managers have always tried to drive change inside their organization.

Even if it is sometime blurred, change management is a formal process that should be planned as well as any other step of the project, except that this one last longer.

Regarding our S2P project, it is important to create a need for the solution among stakeholders, and share a common vision regarding the future way of working.

 

1.       Onboard stakeholders and develop a common vision

First, make sure you have win ambassadors interests and onboarded your sponsor (regarding S2P project, best sponsor is the CFO, because the project  involves so many functions across the company). Goal here is to make the deployment of the solution a priority for the company. It should be on the top projects for the coming months.

Then, focus on project ambitions and benefices on the scale of the company (process improvement, security and data control, data sharing, etc.) to guarantee sponsor support and ease the first steps toward transformation.

On another hand, reinforce the project team motivation to the solution. In a previous article, we have already seen how important it is to create a strong project team, involving different functions and mixing different skills (see the article #8 – Build the right project team).

Now that your team is ready, clearly explain project purpose and principles to everyone in order to increase the motivation to go further.

Best consequence of a good onboarding is that team members take ownership of the project and help its diffusion through the organization.

Once stakeholders are informed of the project, here comes the “story telling” construction.

In accordance with the company strategy, build a credible and well-founded communication plan, answering:

  • Why implementing a such project: cost reduction, process standardization, general project of transformation, compliance etc.
  • How you will meet the objectives: setting up a single tool to standardize process and bring together best practices of your organization
  • What solution you will use: implementing a SaaS tool to share data to everyone and be more flexible

Having your own answers in mind, start building your communication plan.

Remember that whether it is a 3 months or 18 months project, communication remain essential.

White Paper S2P

 

 

 

 

 

 

 

 

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